If you are in a big industry, you may not know what you must look for in the new office equipment. Some of the big purchases, like copiers, will be one hard decision that you have to make and you will have to do complete research on office copier& printer equipment. Here is our top recommendation on a few important things you need to check out before buying:
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Color Captures Attention
Color increases attention & recall. For presentations, marketing literature, as well as client correspondence, you need to pay attention to color. But, a copier that just uses black ink can save you some money. Think of your budget & primary uses when selecting the color output of the office copiers.
Usability
The next factor you need to consider is copiers’ usability. It depends on the company’s output demand. Stay careful that many fancy copiers look amazing outside and they might come with the buttons & futuristic look. However, at an end of the day, can the employees operate it with complete ease? Therefore, go for the copier that actually comes with the solid operating system and needs very minimal training. Consider investing in the copier that provides online tutorials & documentation. In addition, you have to invest in the copiers that have some tech support. It is important particularly if you are planning to do maintenance in-house.
Optional Equipment
The optional equipment or finishers must be one important factor when you are thinking of buying the copier. Some features like automatic stapling, booklet making and hole punching will be included in this finisher.
Print Safely
The latest models generally come with wireless printing abilities thus your team will print remotely from anywhere and any device. Thus, working remotely improves productivity and will save overhead costs. But, you will have to secure the network. Begin by allowing your user authentication system thus authorized individuals only have an access to the machines. You also would like to use data encryption to ensure your business data gets protected when in storage or transit. Additionally, think of requiring the authentication to get output from the machines and prevent any unauthorized access of your sensitive information.
Wired and wireless Connections
The commercial office copiers generally come well-equipped with the wireless LAN interface –it can be 802.11b wireless standard or Bluetooth wireless board. You will find newer copy machines there is Wi-Fi as an add-on and separate universal device. You need to ask the dealer if you may benefit from the separate parallel & universal serial bus interface so that you will connect the laptops and other business products or electronic devices.
Check the Sizes
When purchasing the copier, speed and size are very important. Copiers will come in different sizes and shapes. There’re Multi-function devices, desktop copiers, Duplicators, Wide-Formats, and more. The Wide-Formats will be used for the larger prints, and machine sizes that we sell include 24, 44 & 60 inches wide. Some items like blueprints & wallpapers are printed on the Wide-Formats.
Consider Your Budget
Finally, you have to check your budget. Thankfully, you do not essentially have to get the brand new copiers. Many pre-owned copiers are in the best condition. Begin by determining the current printing costs. Find out the average amount that you spend every page of printing. Also, you might have to consider the option of leasing copiers.
It is ideal for start-up businesses who just want to get a ball rolling. And leasing comes with lower upfront expenses. It is good for business owners who want to preserve credit. Not only this, you also need to consider the recurring dollars you spend on buying the ink cartridges. Some printers in the name of providing good quality use too much ink and will empty the cartridge in no time. So better to avoid such copiers.
