Using an email fax service is not only a great way to save money, it serves to save a lot of time as well! Nowadays these services offer plenty of features that make fax speedier and free from the limitations of traditional faxing machines. Let’s take a look at the best ways to save time using them.
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1. Fax Scheduling
One of the biggest drawbacks of using a fax machine is that it needs you to be present in the office at all times. So, if a client or provider needs a fax at a certain time and date, you have to be there to send the fax. With an email fax service you can forget about that. Important faxes can be scheduled ahead of time using your online fax dashboard. Scheduling a fax is pretty easy, and after it has been sent you will receive a delivery report.
2. Mobile Fax Apps
Although not all services offer this feature for now, those that do have provided an incredible help for people who are always on the go. Mobile apps let you receive instant notifications of incoming faxes on your smartphone or tablet, and you can open the app to read them on the spot. A couple of fax services also have started experimenting with composing and sending faxes either by typing the message directly or by taking a photo of a document with your phone.
3. Multiple Recipients
The laborious task of sending the same fax to multiple recipients at the same time has been reduced to a simple change. Since we are talking about email fax technology, sending a fax to multiple recipients is as easy as adding their numbers on the Cc field of your compose window in Gmail. The fax servers will recognize every address as a new fax number and will take care of each one automatically.
4. Automatic Re-tries
According to GoogleOnlineFax.com website our email fax provider will re-try to send a digital fax several times if it encounters a problem along the way. You won’t have to do anything on your part, as this takes place entirely in the background without you having to set up the fax over and over again. If after several tries the service still can’t send a fax, it will provide a report of the problems.
5. No More Document Scanning
With email fax, you actually can fax not only scans but also digital files directly from your computer. Services work with a wide array of different file formats, among them the most popular ones such as PDF, JPG, TIFF, XLS, DOC and TXT. There are many more though, and if you work with other file formats it would be a good idea to check for compatibility. You can learn more about it here.
There are many ways to save time using a Google fax service. You can start using one today to see the difference, remember that the best way to try out these features is by using a free trial account, so you can compare which service is the best for your particular case.
