After all the hard work you have accomplished in the past months planning your wedding, it is understandable that you want every detail to be perfect. And one of the biggest concerns for many couples is how to accommodate every guest at the right table and make sure they sit where you planned for them to sit.
You have probably spent hours figuring out the perfect wedding seating chart. You found a way to make everyone comfortable regardless of the personal situation each holds. Some families are complicated, and you want to make sure everyone is happy and attends your wedding. But to ensure they all take their sit, you must have a solid registration plan.
If assigning seats is too much for you, an alternative is only to assign tables. You can form groups with your nuclear family, common friends, distant relatives, friends of your parents, and so on. It is a simple way to keep some control over the event without stressing much.
A guest registration table is the first thing your guests will see upon arrival at your wedding. You want to have a strategic location, one that no one could miss. Because if the line gets long and your guests impatient, they will want to skip the line and go right into the seat they prefer. So, location is key, and you can help yourself by adding pipe & drape rental as a backdrop to stop them from entering the venue without being assigned to the right table.
Once you find the ideal location, it is time to prepare your staff with the right tools. First, you need plenty of guest lists depending on the number of staff individuals you will have to support you. Keep in mind that the more staff you count on, the shorter the wait for your guests. And depending on the size of your event, consider setting up more than one registration station.
Another important matter has enough supplies for your staff to work with. Stack some office supplies like pens, pencils, paper clips, safety pins, and others. Keep them safe and organized in a pretty box. Tablets are also a great way to register every guest.
The decoration is important too for your guests’ register table. Since it is the first thing they will see as they arrive at your wedding venue, it is important to set a beautiful space. As we mentioned before, DIY draping is always an appealing and affordable way to give it a backdrop to the station, and you can add a personalized touch with wedding monogram lighting. This is ideal, and setting it up is simple. You do not need any special knowledge or skills to DIY when renting monogram lighting.
Consider your guest register as a welcoming space, and you can receive them with a refreshing beverage, or perhaps a nice detail such as a personalized hand sanitizer, a disposable camera to take some awesome pictures, confetti, or spark lights for your grand entrance, and of course a guest’s book.
And speaking of your guest book, it is not necessary for your wedding, but it is a beautiful tradition. You get to read thoughtful and loving messages wishing your marriage all the good in the world, and that is a memory you want to treasure. It is a beautiful token to remember how much joy and hope you had that day and how everyone else dreamed about your wedding too. You can save it and bring it out on your anniversaries, and it will be a nice way to spend the day looking through photos and your guest book.
And if you are not into having a traditional wedding guest book, you can find many ideas online. For example, you can frame a photo or illustration of the two of you and leave plenty of space on the borders for your guests to sign. Another popular idea is to write a message on a piece of paper and place it on a tree without leaves. Each branch will be filled with loving messages at the end of the day. Small wood pieces shaped like hearts are another great idea, and your guests will place them all inside a glass vase.
Your registration table can serve many purposes; it will be the place where you welcome everyone and take them to their seats. But once they all found their place in your celebration, the table can serve as a gift table and card table. If you do not want to have a guest book, you can arrange some pieces of beautiful paper and pens within the table, consider it as a multitask space.
Since many activities will be happening in this place for a moment and it is the first thing your guests will see, try to keep it nice and tidy, add some decoration that matches the rest of your wedding but do not overcrowd the space. Perhaps your guests will place their drink or clutch there while they sing your book or write you a beautiful card.
Having some beverages is a great option for hot summer days when your guests are thirsty. You can even place some signature cocktails or a large lemonade jar. This advice comes in handy for weddings where a cocktail hour will not be happening. You can also place some parasols, insect repellent, and personalized hand fans if you are hosting an outdoor wedding during the summer.
As you can see, there are many creative ways to make your guest registration table unique. It will all depend on the theme you choose for your big day and the space you can count on to set up a beautiful receiving table. And if you need any help to create beautiful and affordable draping backdrops, you can contact us. We offer a wide variety of options for you to install in no time. And you can also personalize the space with wedding monogrammed lighting or rent up lighting to illuminate the grand entrance of your wedding venue.
