You might have already seen the benefits of SharePoint.If not, then do not stress we will be exploring it in this post. Businesses are moving ahead from their safe zones and collaborating on various digital platforms.
Across the globe, people have become accustomed to the Work-From-Homeschedule. It might have been a challenge to maintain and manage a bunch of employees online. Here, SharePoint stepped in to make life easier for everyone. The users of SharePoint are known to be more than 100 million globally. This means it has the right potential to manage your projects and employees efficiently.
As per Steve Jobs, “It’s not about money. It’s about the people you have and how you’re led.”
This single line is enough to know that it is crucial to growth, but the process for that is more significant. We will be sharing some SharePoint features and benefits in this content.
I hope you get the best insights while reading it!
What is SharePoint?
It is a cloud-based browser platform that helps collaborate, manage teams, organize projects, and provide an effective tool. Microsoft SharePoint features help to improve communication, collaboration, and productivity to ensure the safety of data.
This helps an organization to automate a business process, share information securely, and track progress. It is a website-based collaboration system that uses workflow applications and helps to empower businesses to work as a team.
People are considering the below points while using SharePoint:
- Do you have your employees working remotely?
- Are you attending meetings at different locations with various clients?
- Do you have a stable platform of communication for employees?
- Have you faced any mishaps or data loss during employee management?
- Do you deal with sharing content at regular intervals?
- Have you heard a lot of complaints from the employees and wish to lower their burdens?
SharePoint has a content management platform that interacts and manages the content for your organization. They have the marketing materials to build websites, customize apps, and manage mundane tasks.
What is so great about SharePoint?
The most used features of SharePoint are Enterprise Content Management, enterprise search, newsfeeds, business intelligence, and personal websites. Some unique features that SharePoint offers for better management:
● SharePoint Communication Sites
This helps to enhance the experience during communication through websites. These are websites that deal with sharing news, policies, and information with the users. SharePoint gives you the templates for communication websites like Showcase, Topic, and Blank.
● Lists and Libraries
SharePoint Server provides support for modern libraries and lists. They help to view information about the documents, permissions, and metadata. Also, the “Move To” and “Copy To” actions to quickly update the location of a document as needed.
The Modern Microsoft SharePoint online lists have a conditional formatting feature that gives you the power to configure display rules and get instant views.
● Team Sites
Modern SharePoint experience helps to keep team members. You can squeeze more power and value by using this platform to full-extent. The significant thing is to keep everyone moving and informed in the right direction.
- It helps to create the SharePoint website within seconds
- You can effortlessly customize the look of your SharePoint website to represent your brand value
- If your business involves sharing data or collaborating with third persons, you can work it on online platforms.
- Using SharePoint, you can modernize your team sites by connecting them to the new Office 365 groups.
● Search Experience
The modern search experience makes it easier for the organization to find documents and list items in the SharePoint environment. Now, they have made the on-premises experience more effective and quicker for accessing the documents.
● SharePoint Home
This is a significant feature that gives you all the news from the team sites and communication sites together. All the websites you follow are brought into a single space, including the activities of each website, and you can quickly access the data of your favorite sites from the SharePoint home.
● SharePoint Framework Support
This feature allows the developers to build modern websites that work for both SharePoint On-Premises and SharePoint Online. Developers can also use Webhooks for listing items, extensions, and Client-side web parts. Moreover, they can access the Asset packaging and automatic JavaScript file hosting through the app catalog.
● OneDrive Synchronization
This allows the organizations to run the on-premises SharePoint with the latest OneDrive. It is also known as the NGSC (Next Generation Sync Client), which supports the latest innovations in the windows.
Some Advantages and Disadvantages of SharePoint are:
The main reason people use SharePoint project managementis its versatility when it comes to managing and organizing the organization’s data. They ensure to solve the challenges and increase productivity in the customer base.
Some unique benefits of SharePoint are:
- It has a variety of simple tools to customize features and meet the development requirements. SharePoint helps to create custom features for a better user experience.
- It helps to amend, approve, and gather timely feedback for content deliveries. You get instant answers and generate content hassle-free within your deadlines.
- With SharePoint, you get more power and access to a broader set of tools for managing your organization. The central administration has system-specific settings, restore, upgrade, setup wizards, and backup.
- SharePoint can be integrated with the corporate apps seamlessly. It works with all the modern web browsers, which gives you ease of access through any browser.
- You can save money by shifting to SharePoint and OneDrive. Moreover, the cleaning and simplifying operating systems will reduce the time and investments in handling patches and bugs.
Must know the disadvantages of SharePoint:
- To unlock the complete potential of the platform, you need to invest some money. For many organizations, this becomes mandatory when they need to customize and have certain requirements for management.
- You might need some time to get your hands on SharePoint. It is technical and needs specialized skills. To run everything smoothly, you need a team of IT professionals
- It has a complex technology rather than being an employee-centric design. So, it would help if you customized it based on your requirements.
- Some businesses do not have a dedicated team which means they need to make extra investments to unlock the potential of SharePoint.
Conclusion
There might be plenty of fishes in the lake but having everything in a single one is tough. You might have a clear idea about the benefits of SharePoint and its features to increase your engagement with the employees. It is not a technology. Instead, it provides solutions, supports, pieces of training, and services as per your requirements.
