Like most businesses, yours most likely keeps vital contact information in a Global Address List (GAL). Although this data is frequently critical to the firm, most companies lack a good mechanism to sync global address list to cell phones. Given how much we rely on our smartphones daily, the consequences of this situation could be significant. The following are the top five reasons to use a GAL synchronization solution:
1. Effectiveness and Time Use
Many employees believe their smartphones to be the most critical piece of technology they have. You want to make the most of your time and be as efficient as possible with it. You can’t afford to become bogged down while looking for someone by their name, job title, or department.
2. Precision
It isn’t only a matter of time management. You must determine the correct person to contact and the correct phone number to call. Wrong numbers are inconvenient and embarrassing.
3. Minimize Surprises
It’s critical to be aware of who is phoning or messaging you. This aids in the prioritization of the incoming bombardment.
4. Geographical location
Employees are expected to have lists of industry contacts ready to use if your organization went to the trouble and expense of compiling them from suppliers, service providers, emergency contacts, and partners. This aspect refers to the smartphone as a whole. Consider this: the value of these contacts is x wherever you keep them. Their value is instantly multiplied by ten in a smartphone.
5. Keep the Company’s Mission Safe
Almost every company has a significant number of employees that can’t execute their tasks unless they can communicate with internal and external connections. Why should employees be burdened with distractions and roadblocks when automation and central management can easily solve the problem through automation and central management?
6. Save the Business Money
Your time, as well as the time of your coworkers, is not free. The expense of looking up phone numbers or updating them on their mobile devices is a salary cost that may range from $1 to hundreds of dollars per minute.
7. Syncing does Not Occur on its Own
Contacts from GAL do not instantly sync to Outlook or cellphones. Microsoft Exchange Server and Outlook may sync contacts between smartphones. The GAL, on the other hand, does not automatically send changes to these contacts. GAL contacts sync to cellphones is a widely held yet completely incorrect belief.
8. GAL is not a Do-it-Yourself Project
One subscriber at a time can copy-paste or drag-and-drop contacts from the GAL or Public Folders into each subscriber’s Outlook, but this is time-consuming, error-prone, and burdensome for numerous users.
9. Maintain a Clean and Well-Managed Contact Database
Data hygiene is the technical phrase for this. Everyone should have access to a single, central version of the data. Someone will complain if a phone number is incorrect, and anyone will correct it. It’s self-regulatory. Because everyone benefits from every contribution, crowd-sourced updates become a reality.
10. In the Smartphone Sddress Book, the Departed Can live On Indefinitely.
Most sync methods are unlikely to erase obsolete contacts from smartphone address books. Calling former employees or leaving a voicemail with personal information for a contractor whose project failed could be more than a waste of time. It has the potential to open Pandora’s box of bad luck. You’ll need a dependable, automated way to get rid of old contacts.
11. Instead of Syncing, Humans Should be Thinking.
When a person manually syncs contact data, it is almost always a waste of time and effort. What exactly do we mean when we say “manual”? Copying numbers from an email, inputting names into a smartphone, or scraping data from a spreadsheet. Syncing is a job for machines, not for people.
12. A Contact list on its own Isn’t very Useful.
Contact information isn’t enough to solve business difficulties. It necessitates diffusion and is a pushing issue. The most efficient method to deal with that push is through automation.
13. Corporate Contacts Should be Tactically Managed and Distributed.
Contacts are a useful and confidential resource that everyone should manage with care. Employees should not have access to the company’s vendor contacts. Your CEO and board of directors are unlikely to require contact information for all 2,000 employees. Personal contact information for employees, such as home phone numbers and addresses, is on a have-to-have basis and must be automated to ensure that only the appropriate persons have access to it.
14. Contact Synchronization is more Important than Most People Realize
It should be done every night, just as backing up data. The finding that it hasn’t been done consistently or accurately usually occurs in the most inconvenient circumstances—during a crisis or calamity. For a firm and its consumers, the consequences might be costly or disruptive. Incorrect emergency contact information could jeopardize employee safety and welfare.
Conclusion
From the above-mentioned reasons, we can see why it’s necessary to implement a GAL sync solution. It goes a long way in boosting productivity, efficiency, and many other benefits.
