A business trip is always a big expense for a company, especially when it comes to a group trip. Plane tickets and hotel rooms are the first things that require a lot of money. Plus, you need to worry about how to get around when you arrive at your destination. Fortunately, mobile apps today will make your group travel cheaper.
For example, you can book cheap minivan rental Los Angeles, Miami, New York, or anywhere else where your official trip takes place. Minivan rental will be the most optimal solution for a group journey. All you need is to install the right application and select the desired location to pick up a rental car.
Naturally, there are many more apps to make your group travel cheaper. Here’re some of the best ones…
Splitwise
It’s an online application that will help you avoid confusion on a group trip. Do you remember the situation when your colleagues can’t honestly split expenses, and in the end, someone remains offended? You can avoid this.
Just fill in all the cost data in Splitwise and it will tell you who should pay and how much. The application also allows you to keep statistics on expenses, remind debtors of unpaid amounts and always have access to spending reports.
Such a service is suitable even for a large company that takes a lot of goods together. The program will be very useful in a group trip, but its only drawback is the lack of currency conversion.
Trail Wallet
As one of the best budgeting apps, Trail Wallet controls spending and requires minimal effort from the user to complete the expense column. All you need to do is set the money limit that you plan to spend for each day of your business trip. If you exceed it, then the application starts beeping. The program can also send alerts if you have almost used up the entire limit.
The main inconvenience is that you will have to enter each amount spent in a day manually. The application works even with no internet connection available at the moment. When the network connection appears again, the application automatically updates the exchange rate and calculates all costs.
Pruvo
It’s an excellent solution for those who booked a hotel long before the trip at a high price, and shortly after departure found out the same hotel room is available much cheaper. The service will notify the user of the price reduction. So you can cancel the old reservation and book the same room again at a better price. The main condition is that the cancellation in a particular hotel must be free. Otherwise, you will have to pay for such a service.
Pruvo works free of charge for users, as it receives its commission from large booking systems with which it cooperates. Pruvo will help you save time when preparing for a vacation, as you don’t have to constantly monitor good deals or worry about wasted money.
Rental24H
Car rental is probably the best transport solution for a group business trip. First, it’s convenient. You can travel in one rental car and discuss business issues along the way. Secondly, it’s cheap. An ordinary minivan rental costs from $50 to $100 per day, which is an affordable price for a group trip. Thirdly, car rental is available to everyone, whether you are under 25 or even a disabled driver.
If you need a luxury car to meet business partners, you can also use Rental24H. The application is easy to use and has a clear interface. You just enter the required location and dates to pick up/return a rental car and get a full list of available options.
Expensify
The best way to save money is to keep track of how much you’ve already spent. Expensify does a great job with this. The app will quickly calculate all your business trip expenses. You just need to enter them manually or take a picture of the receipt.
If you’re traveling on toll roads, Expensify will take that into account as well. For this, turn on the GPS and take a photo of the vehicle’s odometer. At the same time, Expensify supports multiple currencies, so you can use it anywhere in the world.
At the end of the trip, confirm the currency and the program will make a full calculation of your expenses. Then you can save the report to PDF and send it via email.
Now passengers who travel on connected flights and have to wait for a long time at the airport can relax at the hotel at a very affordable cost. The Dayuse service will also become a lifesaver for those who don’t know where to spend time in an unfamiliar city if the flight is delayed.
In the application, you can find a lot of 3, 4, or 5-star lodging options, which will open their doors for a whole day, half a day, and even for several hours. At the same time, the cost of living will be cheaper by about 75% compared to standard per-day prices.
During the time spent at the hotel, you can sleep, have a snack, take a shower and put yourself in order after a tiring journey, and then go to the airport again. What’s more, it will be convenient for you to organize negotiations or a business meeting in the lobby or restaurant of the hotel.
